Thanks for your interest in Bavaria & Beyond!
Please complete the form below. We will respond in a timely matter to confirm your booking. Booking deposit details will be forwarded once the reservation has been confirmed.
Please see full terms and conditions below.
It is our goal to clearly describe the terms and conditions of your Bavaria & Beyond vacation. In the following text 'we' or 'us' refers to the Bavaria & Beyond tour program. The use of the words 'guests', 'your', and 'you' will refer to all guests listed on the reservation request.
Reservation and Payment Process
Reservations may be made online here through our website www.bavariaandbeyond.com/reservavtions/ or via email by contacting us at firstname.lastname@example.org. Unless otherwise specified, all emails and correspondence will be directed to the first guest listed on the reservation request form. Upon receiving your reservation request, we will respond verifying that your request has been received and you will be assigned a booking number as well as instructions on how to make the necessary tour deposit to secure your spot. Guests will have 10 days to make the payment to ensure their spot continues to be reserved. YOUR DEPOSIT AND BOOKING NUMBER ARE NOT A CONFIRMATION THAT THE TOUR IS CONFIRMED. PLEASE DO NOT BOOK ANY FLIGHTS UNTIL FULL PAYMENT HAS BEEN COMPLETED AND YOU HAVE RECEIVED TOUR CONFIRMATION.
Deposit(s) are non-refundable, unless the tour package fails to meet the required number of reservations needed. Once the minimum number of deposits have been received and the tour is confirmed, you will receive notification that you may pay your remaining balance and book your flights. If your tour package does not receive the minimum participant threshold needed for it to operate, you will receive a full refund of your deposit(s). Tour packages will be either confirmed or cancelled no later than 90 days prior to the tour’s scheduled arrival date. Upon receiving tour package confirmation, guests will have until 60 days prior to their scheduled arrival date to make payment in full. If you do not provide payment in full within this time, we reserve the right to rescind the reservation and your spot(s) will become available to guests on the waitlist.
Passion Play Payment Policy
Due to payment policies by the Oberammergau Passion Play, the cancellation policy for our 2020 Passion Play tours varies slightly from the above mentioned policy for other Bavaria & Beyond Tours. Passion Play booking required a 500 Euro per person deposit be made at the time of the bookings confirmation. On November 1st, 2019 a second deposit of 1000 Euro per person is needed. Tour bookings must be paid in full 90 days prior to the tours scheduled arrival date. The cancellation policy for our 2020 Passion Play tours is as follows:
Passion Play Payment Policy Summary
Time of Booking- 1st non-refundable deposit of 500 Euro per person required
Nov 1st, 2019 - 2nd non-refundable deposit of 1000 Euro per person required
90 Days prior to scheduled arrival date - Final payment in full required
Once deposits and/or remaining balances have been paid, bookings may be cancelled at any time up until 60 days (90 for the 2020 Passion Play) prior to your arrival date with the deposit(s) forfeited as a cancellation fee. Once again if the tour fails to receive the minimum reservation threshold, you will receive a full refund. Cancellations made by guest 30 days prior to their tour's arrival date will receive a 50% refund. Any guests canceling their reservation 29-14 days prior to the tour's scheduled arrival date will forgo 75% of the total package price, while receiving a 25% refund. No refunds can be provided within 14 days of your scheduled arrival date. All cancellation requests must be submitted in writing to email@example.com.
Cancellation Policy Summary (days until scheduled arrival date as listed in itinerary)
Tour deposit paid - 60 days (90 for Passion Play) prior to tour arrival date = Deposit forfeited as cancellation fee
59 - 30 Days prior to arrival date = 50% Refund
29 - 15 Days prior to arrival date = 25% Refund
14 - Tour Arrival = No Refund
Tour fails to meet minimum reservation threshold for it to operate = Full Refund
Discounts and Promotional Offers
Early Bird Special*- Each tour package offers a €100 discount on the first 10 room reservations. This discount will be applied to your deposit at checkout and deducted from your total package price. Please note this promotion is only available for the first 10 reservations received.
Bavaria & Beyond Ambassadors*- All returning Bavaria & Beyond guests are part of our "Ambassador Program" and will automatically receive €100/room discount off their tour package. The discount will be applied to the final tour payment after the initial deposit. Ambassadors are still eligible to receive the Early Bird Special in addition to their Ambassador discount.
Tour Itinerary Changes by Us
We will make every effort to ensure that your Bavaria & Beyond vacation operates as advertised. However, we reserve the right to make necessary changes to itineraries, transportation, and/or accommodation if required. In the unlikely event that any alterations to your Bavaria & Beyond vacation must be made, we will contact you in a timely manner. All travel requires some degree of flexibility. While we do our best to ensure punctual departure and return times, itineraries are subject to change. This may be due to a variety of variables such as; road conditions, weather, and traffic etc. which may impact our schedule.
Travelers Insurance is highly recommended for your Bavaria & Beyond vacation. Please keep in mind that there are many different types of insurance plans that can vary greatly in coverage and expense. The two most common types of travelers insurance are: Travel Medical Insurance and Vacation Insurance. Travel Medical Insurance covers any unexpected health care costs while abroad. Many U.S. health insurance plans are not valid in foreign countries. Please keep this in mind and check with your health insurer beforehand and plan accordingly. Vacation Insurance usually covers medical as well as trip cancellation expenses. This insurance reimburses you for any cancellation fees and flight expenses in case of extenuating circumstances. More information can be found at: http://www.travelinsurancereview.net/beginners-guide/plans/